> For the complete documentation index, see [llms.txt](https://docs.ninox.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.ninox.com/user-hub/ninox-basics/documents.md).
# Documents
The Documents screen is where you manage files stored in the current workspace.
The **Documents** screen shows files stored in your current workspace. Use it to upload, organize, search, and manage documents from one place.
Files uploaded to a record also appear here. You can review file details, open linked records, download documents, and move files to folders or **Trash**.
#### How the Documents screen and record files work together
Files often enter the workspace through a record. For example, you might upload a file directly in the form view. That file is then stored in the workspace and also appears on the **Documents** screen.
When you open a record and select the **Files** tab, you only see the files attached to that specific record. This helps you review the files for one record, while the **Documents** screen gives you the full workspace-wide list.
The **Documents** screen shows all files uploaded anywhere in apps of the current workspace. This includes files added directly on the **Documents** screen and files attached to records.
#### Upload files
Upload files directly to the workspace.
{% stepper %}
{% step %}
**Upload files**
Click **+ Upload** to add files to the workspace.
{% endstep %}
{% endstepper %}
#### Manage folders
Create folders to organize workspace documents.
{% stepper %}
{% step %}
**Create a folder**
Click the plus **+** next to **Folders**.
{% endstep %}
{% step %}
**Manage a folder**
Open a folder's :ellipsis-vertical: three dots menu to manage it. Select :pen: **Rename** to give the folder a new name. Select :trash-can: **Move folder to Trash** to remove a folder you no longer need.
{% endstep %}
{% endstepper %}
#### Manage files
Manage individual documents or apply actions to several documents at once.
{% stepper %}
{% step %}
**Download a document**
Move the cursor over a document, then click :download:.
{% endstep %}
{% step %}
**Manage one document**
Open a document's :ellipsis-vertical: three dots menu. You can rename it, move it to a different folder, or move it to **Trash**.
{% endstep %}
{% step %}
**Manage several documents**
Select one or more documents. Use the bulk actions in the top bar to move, download, or delete them. Deleted documents move to **Trash**.
{% endstep %}
{% endstepper %}
#### View linked records
Use the **Linked to** column to see which records use a document.
{% stepper %}
{% step %}
**Open linked records**
The **Linked to** column shows how many records use a document. Click the label, such as **1 record** or **2 records**, to open the **Linked records** dialog.
{% endstep %}
{% step %}
**Open a linked record**
Each tile shows the app, table, and linked record. Click a record title to open its form view in the relevant table. This takes you away from the **Documents** screen.
{% endstep %}
{% endstepper %}
#### Link a document to records
Use the **Linked records** dialog to attach one document to multiple records.
{% stepper %}
{% step %}
**Open the linking dialog**
In the **Linked records** dialog, click **+ Link records**.
{% endstep %}
{% step %}
**Choose records**
Choose a table. Use the search field to find records. Select each record that you want to link.
{% endstep %}
{% step %}
**Link the records**
Click **Link record** to link the document with the selected records.
{% endstep %}
{% endstepper %}
#### Manage deleted documents
Use **Trash** to recover or permanently remove deleted documents.
Click :trash-can: **Trash** in the bottom left. Search for a document, then restore it to the main list or delete it permanently.
{% hint style="info" %}
Switch between **List** and **Grid** views. Grid view shows larger document tiles with previews.
{% endhint %}
---
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