Work with print layouts and generate PDFs

Print layouts and generate PDFs from your records.

Use a print layout to turn the data in your records into a printed PDF.

If you have the Admin role, you can save print layouts.

If you have a different role, you can open and adjust existing print layouts. If no print layout exists yet for a table, you can use the automatically created layout. You can use your updated layout to generate a PDF. You cannot save the layout or keep your changes. When you leave the Print editor, your changes are discarded.

Open a record in any view. Click the printer icon in the top right. You can also open the three-dot menu and select Print this record.

The first time you do this in a table, Ninox opens an automatically generated print layout with all currently available fields.

Open the layout you need

If the table has more than one print layout, select the one you need from the drop-down list in the top bar, next to the Back button.

Adjust the layout elements

Existing print layouts stay editable at any time. When you open the print editor, you are already in edit mode.

• At the bottom of the page, use Show grid to show or hide the grid.
• Use the Zoom slider to zoom in or out.
• Click an element to select its frame. Then drag it to a new position or drag the square handles to resize it.
• Use Undo and Redo to reverse or restore changes.
• Use Cut, Copy, and Paste to reuse recurring styles and content.
• Open the three-dot menu in the top bar to arrange and align elements:

  • Send to front and Send to back
  • Align left, center, or right
  • Align top, middle, or bottom
  • Distribute horizontally
• Click Edit script <> in the top right to update the content of a field or element.
• To remove an element, select its frame and click Cut, or press Delete or Backspace on your keyboard.

Use the settings panel to adjust the layout. Available options depend on what you select.

Select the page to change settings such as paper size, margins, header and footer height, and attachments. Select a text, data, image, or linked table element to adjust its position, size, styling, and display options.

Add content to the layout

Click + Insert in the top bar.

You can add:

• Text boxes
• Static images
• Data fields

Generate a PDF

When your print layout is ready, click Generate document in the top right. By default, the PDF opens in your browser.

Click the arrow next to Generate document to choose what to generate:

• Generate PDF for selected record
• Generate PDF for all records