Work with print layouts and generate PDFs

Print layouts and generate PDFs from your records.

Use a print layout to turn the data in your records into a printed PDF.

If you have the Admin role, you can create, adjust, and save print layouts.

With other roles, you can open existing print layouts and generate PDFs. If no layout is saved, use the automatically generated layout.

Open a record in any view. Click the printer icon in the top right. You can also open the three-dot menu and select Print record.

Ninox opens the first saved print layout in the table. If no saved layout exists, Ninox generates one with all available fields.

If you do not have the Admin role, you cannot create or adjust print layouts.

Open the layout you need

If a table has multiple print layouts, select one from the list on the left side of the top bar.

Generate a PDF

To print the chosen layout, click Generate document in the top right. By default, the PDF opens in your browser.

Click the arrow next to Generate document to choose what to generate:

• Generate for selected record
• Generate for all records

Generating all records creates a single PDF containing all records on separate pages.

Generate for all records is available only when you open a record from a table view.