> For the complete documentation index, see [llms.txt](https://docs.ninox.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.ninox.com/user-hub/common-tasks/work-with-print-layouts-and-generate-pdfs.md).

# Work with print layouts and generate PDFs

Use a print layout to turn the data in your records into a printed PDF.

{% hint style="warning" %}
If you have the **Admin** role, you can create, adjust, and save print layouts.

With other roles, you can open existing print layouts and generate PDFs. If no layout is saved, use the automatically generated layout.
{% endhint %}

Open a record in any view. Click the <i class="fa-print">:print:</i> printer icon in the top right. You can also open the three-dot menu and select **Print record**.

<figure><img src="/files/meRTr4HQxokhn3NZoTRF" alt=""><figcaption></figcaption></figure>

Ninox opens the first saved print layout in the table. If no saved layout exists, Ninox generates one with all available fields.

<figure><img src="/files/bml5pArekkkfbarDzCk9" alt=""><figcaption></figcaption></figure>

{% hint style="info" %}
If you do not have the **Admin** role, you cannot create or adjust print layouts.
{% endhint %}

### **Open the layout you need**

If a table has multiple print layouts, select one from the list on the left side of the top bar.

## Generate a PDF <a href="#generate-a-pdf" id="generate-a-pdf"></a>

To print the chosen layout, click **Generate document** in the top right. By default, the PDF opens in your browser.

Click the arrow next to **Generate document** to choose what to generate:

* **Generate for selected record**
* **Generate for all records** <i class="fa-circle-question">:circle-question:</i>

Generating all records creates a single PDF containing all records on separate pages.

{% hint style="info" %}
**Generate for all records** is available only when you open a record from a table view.
{% endhint %}


---

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