Main elements of Ninox

Learn the main screens and UI areas you use every day in Ninox.

If you use Ninox to enter, review, update, and follow data, you are a user. A builder creates or changes the structure behind that work. Builders define tables, fields, pages, automations, and permissions.

This page is for users. It helps you understand where your work happens in Ninox and which areas matter in daily use. For more guidance and documentation, visit the User Hub.

It helps to know three terms from the start.

• An organization is the top level for your team.

• A workspace holds the apps, data, and settings for one area of work.

• An app brings together the tables and pages you use for one process.

In daily use, you usually move between one workspace and one or more apps inside it. Exactly how this feels depends on how the builder of the app you use has designed it.

Where you spend most of your time

Most of your day starts in the navigation on the left. From there, you can switch workspace, return to Home, open an app, or go to Profile and Settings. If you belong to more than one workspace, this is where you change context.

Once you open an app, the navigation inside it helps you move between the tables and pages that belong to that app. This is the fastest way to move through your work.

On the app screen, the main working area is often a table. The current table shows records in rows and fields in columns.

Depending on how you prefer to work, you can either edit directly in the table with Inline editing turned on or open records one by one in the form view.

• A record is one complete entry, such as one contact, one task, or one invoice.

• A field stores one part of that record, such as a name, date, or status.

In practice, this is where you:

• search for records

• filter lists

• scan statuses

• update values

• create new records, if your role allows it

Work with one record in detail

When you open a record, Ninox often shows the form view. This is the detailed view of one record. It presents the information like a form, with a clearer layout that can be easier to navigate than a table.

The form view is useful when you want to:

• read all information for one item

• edit with more space

• check related files or history

• bookmark an important record with the star icon

If you need to focus on one item at a time, this is usually the most comfortable place to work. As an alternative, you can turn on Inline editing and work directly in the table without opening the form view. Use the Inline editing toggle above the table to switch between editing in the grid and editing one record at a time in the form view.

Use other helpful areas in daily work

Outside the current app, Home is the central place for the current workspace. Click the home button in the main navigation to access it.

It helps you jump back to the apps you use, but it also gives you access to other useful areas.

• Bookmarks keeps important records close.

• History helps you understand what changed and when.

• Documents gives you access to files stored in the workspace.

• Inbox may appear if your workspace uses email in Ninox.

These areas are useful when you are not just updating one table, but trying to keep track of your work more broadly.

Why your screen may look different

Not every user sees the same options in Ninox. What you can open, edit, create, or delete depends on your permissions.

So if a button or action is missing, that does not always mean you are in the wrong place. It can simply mean your role does not allow that action.

Use Profile and Settings

You will also see Profile and Settings in the left navigation. Use Profile for your own account details, such as your name, email, or sign-in information. Use Settings when you need to review user, workspace, or organization information that you are allowed to access. As a user, you usually go there to check information, not to change how Ninox is structured.