Your first organization and workspace

Learn how organizations and workspaces structure your Ninox environment, and how to create them.

In Ninox, the way you structure your data and apps is organized into two main levels: organization and workspaces. Understanding these levels helps you manage your team, apps, and data efficiently.

An organization is the top-level container in Ninox. It acts as the home base for your team, bringing together all your workspaces under one roof. Within your organization, you can:

• Manage users and assign roles

• Set organization-wide settings

• Oversee all workspaces and their contents

Think of your organization as your company or main entity in Ninox. For example, you might have one organization for your business and another for your voluntary work.

A workspace sits within an organization. Workspaces are where you create and run your apps. Each workspace is independent, holding its own:

• Apps

• Data

• Settings

This separation allows you to keep different solutions or projects clearly organized. For example, within your organization, you might have separate workspaces for:

• HR

• Company events

• Development projects

• Sports club activities

• Charity work

Each workspace can contain multiple apps, and each app manages its own tables, records, and settings.

Here is how your Ninox environment might be structured:

Organization 1: My company

Workspace

HR

Apps

• Onboarding

• Vacation planner

• ...

Workspace

Company events

Apps

• Event planning

• Guest lists

• ...

Organization 2: My voluntary work

Let's recap this:

• An organization can have multiple workspaces.

• Each workspace is independent and can have its own apps and data.

• Users and roles are managed at the organization level, but access can be controlled per workspace.

This structure helps you keep your solutions organized, secure, and easy to manage as your needs grow.

Creating an organization and workspace in Ninox

There are two alternative ways to set up organizations and workspaces in Ninox. The first one is the automated onboarding flow, which guides you through creating your first organization and workspace. This ensures you are ready to start building right away. The second way is to create additional organizations and workspaces manually. This flexibility allows you to structure your Ninox environment to fit your needs, whether you are just starting out or expanding your setup.

Automated way during onboarding

When you sign up for Ninox, you are guided through an onboarding flow. During this process:

• You are asked to enter an Organization name and a Workspace name.

• Ninox uses these names to automatically create your first organization and workspace.

• After onboarding, you land in your new workspace and can immediately start building your first app.

Tip: You can edit the organization and workspace names later in the Settings screen.

Manual way after onboarding

You can also create additional organizations and workspaces at any time, independently of the onboarding flow.

To create a new organization manually:

1

Open Settings

Click Settings in the main navigation.

2

Open the organization selector

In the ORGANIZATION section, click the current organization name.

3

Start organization creation

Select + Create organization.

4

Enter the organization details

Enter a Name.

Ninox generates the Internal name automatically. You can change it, but this is not recommended.

Click Create organization.

Your new organization is now available in Settings. Next, create a workspace inside it.

To create a new workspace manually:

1

Select the organization

In the ORGANIZATION section, select the organization where you want to add the workspace.

2

Open the workspace selector

In the WORKSPACE section, click the current workspace name.

3

Start workspace creation

Select + Create workspace.

4

Enter the workspace details

Enter a Name for your new workspace.

Ninox generates the Internal name automatically. You can change it, but this is not recommended.

Click Create workspace.

You now have created a new workspace and are ready to continue configuring tables and fields.

You can always manage and edit organization and workspace properties, such as name, color, and members from the Settings screen. Click the gear icon in the main navigation to access the settings.