> For the complete documentation index, see [llms.txt](https://docs.ninox.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.ninox.com/getting-started/builder-getting-started/set-up-your-ninox-manually/create-print-layouts-and-generate-pdfs.md).

# Create print layouts and generate PDFs

## Create your first print layout <a href="#create-your-first-print-layout" id="create-your-first-print-layout"></a>

Use a print layout to turn an invoice record into a printable PDF.

{% hint style="info" %}
Only users with the **Admin** role can save print layout changes.
{% endhint %}

{% stepper %}
{% step %}
**Open the print editor**

In the “Invoices” table, open an invoice record. Click the <i class="fa-print">:print:</i> printer icon in the top right. You can also open the three-dot menu and select **Print this record**.

The first time you do this in a table, Ninox opens an empty print layout.
{% endstep %}

{% step %}
**Add content to the layout**

Click **+ Insert** in the top bar and add the elements you need:

* **Text** for a static text or a value returned by a script
* **Image**, for a static image
* **Data** fields from your current table
  {% endstep %}

{% step %}
**Adjust the layout elements**

* Click an element to highlight its frame. Then drag it to a new position.
* Drag the square handles to resize it.
* Click **Edit script** **<>** in the top right to update the content of a field or element.
  {% endstep %}

{% step %}
**Save your changes**

Click **Save changes** when you are finished with the layout.
{% endstep %}

{% step %}
**Name the first layout**

Enter a **Layout name** and click **Save**.
{% endstep %}
{% endstepper %}

### Create another print layout <a href="#create-another-print-layout" id="create-another-print-layout"></a>

You can save multiple print layouts in the same table.

Click the arrow next to **Save changes**. Select **Save as** to save the current layout under a different name. Then adjust it as needed.

## Edit layout elements

Existing print layouts stay editable at any time. When you open the print editor, you are already in edit mode.

* At the bottom of the page, use **Show grid** to show or hide the grid.
* Use the **Zoom** slider to zoom in or out.
* Use **Undo** and **Redo** to reverse or restore changes.
* Use **Cut**, **Copy**, and **Paste** to reuse recurring styles and content.
* Open the three-dot menu in the top bar to arrange and align elements:
  * **Send to front** and **Send to back**
  * **Align left**, **center**, or **right**
  * **Align top**, **middle**, or **bottom**
  * **Distribute horizontally**
* To remove an element, select its frame and click <i class="fa-scissors">:scissors:</i> **Cut**, or press <i class="fa-delete-left">:delete-left:</i> delete or <i class="fa-delete-right">:delete-right:</i> backspace on your keyboard.

Use the settings panel to adjust the layout. Available options depend on what you select.

Select the page to change page settings. Select a text, data, image, or linked table element to adjust its position, size, styling, and display options.

### Adjust page settings

Click an empty area or the page margin to edit the page layout. You can set:

* **Paper size**
* **Header and footer** height
* Page **Margin** width
* **Print attachments** to include record attachments in the PDF

### Adjust element settings for text, logic, or data fields

If you select a text box, logic, or data field, but not an image field, you can set:

* The page area, such as **Flow with content** or a repeating **Header** or **Footer**
* A fixed or automatic element **Height**
* The exact element **Position** with X and Y coordinates, plus **Width** and **Height**
* Inner **Padding** between the content and the element border
* **Colors** for the background and text
* **Border** color, width, and radius
* **Font** family and size
* Text formatting such as **Bold**, **Italic**, or **Underline**
* **Text** alignment
* Text **Line height**

### Adjust image field settings

For an image field, you can set:

* The page area, such as **Flow with content** or a repeating **Header** or **Footer**
* A fixed or automatic height
* The exact element **Position** with X and Y coordinates, plus **Width** and **Height**
* **Colors** for the background and text
* **Border** color, width, and radius

### Adjust content and column settings for linked tables

This section applies when the print layout shows records from a linked table.

Use these settings to control which linked records and columns appear in the PDF. This is useful, for example, when a customer should see only relevant details.

{% hint style="info" %}
These changes apply only to the print layout. They do not change the underlying linked table.
{% endhint %}

Select the table shown in the print layout for a field of type <i class="fa-arrow-left">:arrow-left:</i> **Link many records** to control its content and presentation in the PDF. You can use all options listed above for **Text**, **Logic**, and **Data** fields, except **Text** alignment and text **Line height**.

You can also use these linked-table options:

* **Show header** to show or hide the column titles
* **Show footer** to show or hide aggregation results for columns where you set an **Aggregation**
* **Hide columns**, **Filter**, and **Sort**
* **Border style** to choose how the table grid looks
* **Cell padding** to define the distance between the value and the cell borders

You can also change table columns directly in the selected table frame:

* Use **Hide columns**, **Filter**, and **Sort** at the top right
* In the drop-down menu for each column:
  * **Rename column**
  * **Duplicate column**
  * **Insert column left** or **right**
  * **Sort** in ascending or descending order
  * **Aggregation**, depending on the data type, which you can display in the footer with **Show footer**
  * **Hide column**

## Generate a PDF <a href="#generate-a-pdf" id="generate-a-pdf"></a>

When your print layout is ready, click **Generate document** in the top right. By default, the PDF opens in your browser.

Click the arrow next to **Generate document** to choose what to generate:

* **Generate PDF for selected record**
* **Generate PDF for all records**


---

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