Workspace home - inbox, documents, bookmarks, and history

Learn what you can do on workspace home, from email to documents and recent records.

The workspace home is the starting point for work inside a single workspace. From here you can open your inbox, documents, bookmarks, and history, and then jump into the apps and records that matter most.

When you open Home for a workspace, you first see the current workspace and the actions you are most likely to need right away. You can quickly Invite users, move to Inbox, Documents, Bookmarks, or History, and get back to the part of the workspace you want to work in.

You also get direct access to the apps in this workspace. From here, you can open an app, search for one, or add another app without leaving the home screen.

Inbox

When an inbox is connected to your workspace, the Inbox section displays your emails and conversations in a familiar, organized layout.

The inbox is split into two areas. On the left, you browse your email list, switch folders, filter for read status, and search for specific messages. You can also start a new email from here.

On the right, you read the selected message and act on it right away. You can reply, forward the email, or link it to a record.

This layout helps you keep track of communication related to your workspace data and take action directly from the inbox.

If no inbox is connected to your workspace yet, Ninox will display a message letting you know. You can connect an inbox right away from this screen, making it easy to start linking emails and conversations to your workspace data.

To disconnect your email account switch to Email integrations on the Settings screen.

Learn more in Work with emails.

Documents

The Documents section is where you manage files stored in the current workspace.

You can organize documents with folders, upload new files, search by name, and browse everything in one list. The list shows key details such as file name, size, and last modified date, so you can quickly find the document you need.

Learn more in Documents.

Bookmarks

The Bookmarks screen provides quick access to all records you have bookmarked in your workspace. This view is designed to help you efficiently manage and interact with your most important records.

All your bookmarked records appear as cards on the Bookmarks screen. Each card shows key information from the record, so you can quickly find the one you need.

Click a record card to open the form view. There you can view the full record and make changes as needed.

To remove a record from your bookmarks, click the X in the upper right corner of the card. This removes the bookmark only. The record stays in your database.

Learn more in Bookmarks.

To bookmark a record in a table, open the form view and click the star icon at the top. The record will then appear on your Bookmarks screen.

History

The History section shows recent record activity in the current workspace. This helps you track changes across records and see who did what and when.

At the top of the history screen, you can search for entries and narrow the list with Date and User filters. This helps you focus on a specific time range or one person’s changes.

The list is sorted with the newest activity first. Entries are grouped by day and user, so you can scan activity more quickly. Each entry shows the record name, the record ID, the action, and the exact time of the change.

Below the first line, Ninox shows the field values captured for that event:

• For created records, all fields that were filled during creation are displayed.

• For updated records, only the fields that were changed in that update are shown.

• Deleted records are also listed for reference.

The details shown depend on the fields in that record type and on what changed in that event.

Learn more in History.

Options to create a new app

On the right side of Home, you can choose how to create a new app.

Choose Build app with AI when you want Ninox to handle most of the setup. It uses AI to generate the app and its details automatically.

For full control from the start, use Build app manually. You create the app yourself by adding tables, fields, and views. Learn more in Your first app.