printAndSaveRecord

This function creates a PDF from a specified record in either a Ninox layout or Carbone template, stores it in Ninox's internal file system, and returns a download link to the file.

You can use this link for internal access or save it as a record attachment using the importFile function.

Carbone templates

The printAndSaveRecord function supports Carbone templates, allowing you to optionally add a JSON input to overwrite record fields in the template. You can also apply advanced configuration through the _options parameter for features including test print, password protection, and PDF versioning.

Syntax

printAndSaveRecord(nid, string)

printAndSaveRecord(nid, string, JSON)

Parameter

• record: The record to be saved as a PDF.

• myLayout: The layout or Carbone template used to format the PDF.

• data (optional): A JSON object that overwrites the record data in the Carbone template.

• _options (optional): Additional configuration options for Carbone templates.

_options configuration:

• testPrint: boolean, default is false. If true, prints a test PDF with a Carbone watermark; this action doesn’t consume Carbone tokens.

• pdfPassword: string. Protects the PDF with a password.

• pdfVersion: number. Specifies the PDF version:

  • 0: Default

  • 15: PDF 1.5

  • 16: PDF 1.6

  • 1: PDF/A-1

  • 2: PDF/A-2

  • 3: PDF/A-3

Return

link: A URL to the saved PDF file in Ninox's internal file system.

Examples

printAndSaveRecord(record, myLayout)

This version of the function works for both Ninox layouts and Carbone templates. It generates and saves a PDF for the specified record and returns a link to the file.

Example:

printAndSaveRecord(this, "Invoices")

Result:

A link to the generated PDF that follows the Invoices layout: https://dbde0000.ninox.com/AbCD1234/12345xYZzyX/loadfile/Invoices.pdf?

printAndSaveRecord(record, myLayout, data)

1. Overwriting record data

To save a record in a Carbone template as a PDF in the internal file system, returning a link to the file. Record data can be overwritten with a JSON object.

Example:

printRecord(this, "Invoices", {
Date: format(if Date = null then Date else today(), "MM/DD/YYYY")
})

Result:

A link to the generated PDF that includes an entry in the Date field: https://dbde0000.ninox.com/AbCD1234/12345xYZzyX/loadfile/Invoices.pdf?

If no entry is provided, today's date will be added. For example, 08/28/2024 for August 28, 2024.

2. Populate a Carbone template (without _options)

Example:

printAndSaveRecord(this, "Invoices", {
Name: "Charlie Lee",
Age: 45
})

Result:

A link to the generated PDF where the Name and Age placeholders are replaced by provided values: https://dbde0000.ninox.com/AbCD1234/12345xYZzyX/loadfile/Invoices.pdf?

3. Test print with Carbone watermark

Example:

printAndSaveRecord(this, "Invoices", {
Name: "Charlie Lee",
Age: 45,
_options: {
    testPrint: true
  }
})

Result:

A link to the generated test PDF, which includes a Carbone watermark: https://dbde0000.ninox.com/AbCD1234/12345xYZzyX/loadfile/Invoices.pdf?

4. Password-protected PDF

Example:

printAndSaveRecord(this, "Invoices", {
  Name: "Charlie Lee",
  Age: 45,
  _options: {
    pdfPassword: "1234"
  }
})

Result:

A link to the generated PDF, which is password-protected with password 1234: https://dbde0000.ninox.com/AbCD1234/12345xYZzyX/loadfile/Invoices.pdf?

5. PDF versioning

Example:

printAndSaveRecord(this, "Invoices", {
Name: "Charlie Lee",
Age: 45,
_options: {
    pdfVersion: 1
  }
})

Result:

A link to the generated PDF, which is formatted to PDF/A-1 standards: https://dbde0000.ninox.com/AbCD1234/12345xYZzyX/loadfile/Invoices.pdf?

See also

importFile, which imports a file from a URL and saves it as an attachment of a record.

printRecord, which prints a record to a PDF in a specified layout and opens it in the default program.