Manage workspace settings

Change workspace details, customize branding, and delete a workspace when needed.

Manage settings that apply to one workspace.

In Workspace settings you can:

• change the Workspace name
• review and update the Internal name
• customize the workspace home background
• delete the workspace

Changes you make here affect this workspace only.

Only users with the workspace role Admin can update or delete a workspace. For role details, see Manage workspace access.

Change workspace details

Use this screen when the displayed workspace name changes or when you need to review the internal name.

1

Open workspace settings

If you are not already on the settings screen, click the gear icon Settings in the main navigation.

Under WORKSPACE, select Settings.

2

Update the workspace details

Edit Workspace name. Choose a clear name for the team or business area.

Review Internal name and change it only if needed. The internal name is the system identifier for the workspace.

3

Save the changes

Confirm the change in the settings screen with Update workspace. The updated details apply to this workspace.

Customize workspace branding

Customize the workspace home background. It appears across Home, Inbox, Documents, and Bookmarks.

In Workspace settings, select Custom branding.

Choose one of these background options:

• Default uses the default background.
• Color lets you pick a custom solid color.
• Gradient lets you define a gradient.
• Image lets you upload and adjust an image.

Set a color background

After choosing Color, set a solid color for the workspace.

1

Select the color

Under Background color, select a solid color or enter an RGB, HEX, or color name.

Click Confirm.

2

Save the background

Click Update workspace.

Set a gradient background

After choosing Gradient, define colors and direction for the background.

1

Set the gradient colors

Choose the start and end colors.

2

Set the gradient direction and angle

Select Vertical, Horizontal, or Custom angle for Direction.

Set the Angle.

3

Save the background

Click Update workspace.

Set an image background

After choosing Image, upload and position an image for the background.

1

Upload the image

Click Upload image and select a PNG, WEBP, JPG, or JPEG file up to 10 MB.

2

Adjust the image

Set Size to Contain, Cover, or Stretch.

Choose a Position for the image.

Use Replace to upload a different image. Use Remove to delete the image.

3

Save the background

Click Update workspace to apply the background.

Delete a workspace

Delete a workspace only when you no longer need the apps and data inside it. When you start deletion, Ninox asks you to confirm the action explicitly before it is carried out. Deleting a workspace cannot be undone.

Deleting the workspace permanently deletes all apps and data inside that workspace.

Before you delete the workspace, make sure you have saved anything you still need.

1

Open the delete action

In Workspace settings, go to Danger zone. Click Delete workspace.

2

Confirm the deletion

Select the confirmation checkbox. Confirm your email address. Enter the exact workspace name.

3

Delete the workspace

Click Delete workspace.

The workspace and all data inside it are permanently deleted.